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The proALPHA Purchasing module provides
a full range of functionality from the
creation of supplier profiles and their
selection to purchase order handling,
receiving and invoice control. Even the
most complex issues associated with
returned goods and debit memos are
easily met.
Besides printing and mailing your
purchase orders, you can fax them
directly from proALPHA, transmit the
order online via EDI or take advantage
of Internet Transaction Processing (ITP)
functionality, also available in
proALPHA. With guaranteed data
integrity, it is possible with ITP for
the proALPHA user to have direct access
to the inventory data of a supplier in
order to check the availability of a
product.
Purchase order handling is designed to
help ensure that planning schedules are
maintained. In addition to identifying
unconfirmed orders, proALPHA helps
prevent late deliveries by preparing,
when needed, delivery reminders to the
suppliers. In the case of a missed
delivery date, a supplier dunning is
prepared. For high priority demands,
e.g. when a shipment arrives with parts
urgently needed for a work order - upon
entering the goods receipt proALPHA
immediately produces a suggestion that
the parts be sent directly to
production.
Significant cost savings can be made due
to the high degree of integration in
proALPHA.
After processing is completed, it is
often necessary to make adjustments to
account for differences in the order
price and invoiced price. Invoices are
released for payment and the material
costs are charged to an appropriate cost
centre.
The demand for information about
suppliers, parts and product lines is
limitless:
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| Who can deliver what and
under what terms? |
| How much of this item was
purchased in the last 18 months
and who were the suppliers? |
| What do the records of
purchase orders and stock
receipts say about archived
invoices or an account? |
The proALPHA information system can
answers all of these and more -
completely and immediately.
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